NDIS InvoiceOpen the app

The NDIS invoice checker for sole-trader support workers

Log a shift. NDIS Invoice works out the support item codes for the time of day, applies the 2026-27 price limits, and checks every line before you send. If something would bounce, you find out here, not from the plan manager.

Start for freeSee what it catches
Free during launch, no cardData stored in SydneyIndependent, not the NDIA
2026-27 v1.1 price limits built inStored in Sydney, never soldIndependent, not the NDIABuilt in Gippsland, Victoria

Features

What does NDIS Invoice do for you?

The boring parts of invoicing, done by the tool. You keep the judgement calls, and you see every one of them.

Voice capture

Say the shift. The form fills itself.

Tap the mic in the car park and describe the shift the way you'd tell a mate. The words land in a text box you can fix, then one tap pre-fills the form. Nothing saves until you check it.

  • Date, times, client and support type picked out of plain speech
  • Anything guessed is marked, so you never miss an assumption
  • Notes go to the shift record, not the invoice
Describe the shift BETA
Recording 00:07
"Shift for Lisa, two till ten thirty tonight, self care, twenty k's there and back"
ClientLisa M.
DateTue 14 Oct ASSUMED
Time14:00 to 22:30
SupportSelf-care, standard
Travel20 km each way

Codes derived

The right support item code for every hour

Evening starts at 8 pm. Night starts at midnight. Saturday, Sunday and public holidays each have their own code, and public holidays differ by state. The tool splits the shift across bands and picks the code for each one.

  • Overnight shifts split at midnight without you doing the arithmetic
  • Sleepovers priced per night, with active hours added at the right rate
  • Provider travel time capped by your MMM zone, kilometres at the per-kilometre cap
Thursday 9 Oct, 9:00 pm to 7:00 amOvernight
Weekday evening, 3 hWeekday night, 6 hWeekday daytime, 1 h
Weekday evening01_015_0107_1_13.00$81.07$243.21
Weekday night01_002_0107_1_16.00$82.57$495.42
Weekday daytime01_011_0107_1_11.00$73.58$73.58

Checked before you send

Find the bounce before the plan manager does

Every line is tested against the price limit, the right day of week, the date, and duplicate invoice numbers. A warning tells you which line and why. A fail stops you unless you choose to override it.

  • Rates can only go down from the cap, never over it
  • Weekday code on a Saturday gets flagged, not silently billed
  • What the NDIA has not yet published is marked unverified, not guessed
Validate invoiceINV-2026-0031

Calendar and batching

Plan the fortnight, then bill it in one go

Drag shifts onto the calendar, including overnighters that cross midnight. When the period ends, tick the shifts and turn them into one checked invoice per participant.

  • One shift can carry several support blocks, one invoice at the end
  • Shifts show their derived value before you invoice them
  • Already-invoiced shifts cannot be billed twice
Week of 13 OctLisa M.
Mon 13
7 to 9 am
Tue 14
2 to 10:30 pm
Wed 15
Thu 16
7 to 9 am
Fri 17
9 pm to 7 am
Sat 18
10 to 2 pm
Sun 19
Then on Shifts: 5 selected, $2,114.20Create invoice

Invoices

Drafts wait. Sent invoices count.

Save a draft and come back to it. Mark it sent and it rolls into your billed totals and your GST tracking. Print it, download it, or open it on your phone to send from anywhere.

  • Every mandatory NDIS invoice field filled from your business details
  • Plan-managed and self-managed participants handled differently, on purpose
  • Dashboard shows billed this year, uninvoiced shifts and distance to the GST threshold
Invoices2 drafts, 6 sent
INV-2026-0031
Lisa M. · issued Sat 11 Oct · 1 line
$880.09Draft
INV-2026-0030
Daniel K. · issued Fri 10 Oct · 7 lines
$2,114.20Draft
INV-2026-0029
Lisa M. · issued Mon 29 Sep · 9 lines
$1,973.64Sent

How it works

How do I create an NDIS invoice as a sole trader?

STEP 1

Log the shift

Client, date, start and end. Speak it or type it. That is all the tool needs from you.

STEP 2

Check the lines

Codes, bands and rates are derived and tested against the 2026-27 price limits. Warnings tell you exactly what to look at.

STEP 3

Send it

One tidy invoice for the plan manager or the participant, with every required field in place.

Pricing

Free while we finish the last polish

Everything on this page is included, voice capture too. Paid plans will come later, with notice before anything changes. No card is asked for now.

$0during launch
  • Unlimited shifts, clients and invoices
  • Voice capture and the price-guide check
  • Calendar, batching and the dashboard
  • Export or delete your data at any time
Start for free

Questions

Things people ask before they sign up

Is NDIS Invoice approved by the NDIA?

No, and nothing is. NDIS Invoice is independent. It checks your lines against the published NDIS Pricing Arrangements and Price Limits. You remain responsible for what you claim.

Which price guide does it use?

The current 2026-27 schedule, version 1.1, with national, remote and very remote rates. The version is shown on every invoice so a plan manager can see what it was checked against.

Does it work for plan-managed and self-managed participants?

Yes. You set each participant as plan-managed or self-managed, and that, with their region, decides which rates apply and who the invoice is addressed to. Agency-managed participants can only use registered providers, so they are outside what a sole trader can invoice.

Where is my data kept?

In Sydney, encrypted, never sold and never used to train AI. If you use capture, the words you say or type are interpreted overseas and the recording is not stored. The Privacy Policy sets out exactly what leaves Australia.

Your next invoice, checked before it leaves.

Takes about two minutes to set up your business details and first client.

Start for free